ARTICLE 1

OTTAWA COUNTY DEMOCRATIC PARTY EXECUTIVE COMMITTEE BYLAWS

ARTICLE I.  NAME

This organization shall be known as the Ottawa County Democratic Party Executive Committee.  It shall consist of the County Executive Committee, the County Committee and all members of the Michigan Democratic Party and all duly elected Democratic precinct delegates residing in Ottawa County.


ARTICLE 2

ARTICLE II.  PURPOSE

The purpose of the Ottawa County Democratic Party is to promote the philosophy of the Democratic Party and to elect Democrats who support this philosophy; and further, to unite and to aid in the activities of all Party members, precinct delegates, committees, officeholders, candidates and all other Democrats working to promote wide and active participation in the Democratic Party.

 

The Ottawa County Democratic Party Executive Committee shall be a non-profit organization and upon its dissolution, all assets – real and personal property of the committee shall revert to the benefit of the Michigan Democratic Party.  No part of the income or assets of the committee shall inure to any of its members except for the reimbursement of actual expenses, reasonable compensation for services if the party approves, or a contribution for electing a member to office if the party so approves.

The Ottawa County Democratic Party Executive Committee shall operate under the rules and regulations of the MICHIGAN CAMPAIGN FINANCE ACT.  It may vote to make contributions to state and local candidates who are members of the Michigan Democratic Party and for ballot issues. Any decision on money given to candidate/s shall be discussed at two (2) separate meetings.  Candidates who will not represent Ottawa County can only be given contributions after Ottawa County candidates have been given the maximum contributions allowed by law.


ARTICLE 3

ARTICLE III.  FUNDAMENTAL PRINCIPLES

 

Section 1.  All public meetings of the Ottawa County Democratic Party Executive Committee at all levels shall be open to all members of the Democratic Party regardless of actual or perceived race, color, creed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, physical appearance or disability.

 

Section 2.  No tests for membership in, nor any oaths of loyalty to, the Ottawa County Democratic Party Executive Committee shall be required or used which has the effect of requiring prospective or current members of the Democratic Party to acquiesce in, condone, or support discrimination on the grounds of actual or perceived race, color, cr3eed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, physical appearance or disability.

Section 3.  The time and place for all public meetings of the Ottawa County Democratic Party Executive Committee on all levels shall be publicized fully and in such manner as to assure timely notice to all interested persons.  Such meetings must be held in places accessible to all committee members and large enough to accommodate all interested parties.

Section 4.  The Ottawa County Democratic Party Executive Committee, on all levels, shall support the broadest possible participation without discrimination on grounds of actual or perceived race, color, creed, sex, age, national origin, economic status, religion, ethnic identity, ancestry, marital status, sexual orientation, physical appearance or disability.

Section 5.  The Ottawa County Democratic Party Executive Committee shall publicize fully and in such a manner as to assure notice to all interested parties a full description of the legal and practical procedures for selection of Ottawa County Democratic Party Executive Committee officers and representatives.  Publication of those procedures shall be done in such a fashion that all prospective and current members of the Ottawa County Democratic Party will be fully and adequately informed of the pertinent procedure in time to participate in each selection procedure.

Section 6.  The Ottawa County Democratic Party shall publicize fully and in such a manner as to assure notice to all interested parties a complete description of the legal and practical qualifications for all officers and representatives of the Ottawa County Democratic Party.  Such publication shall be done in a timely fashion so that all prospective candidates or applicants for any elected or appointed position within the Ottawa County Democratic Party will have full and adequate opportunity to compete for office.

Section 7.  Proportional voting shall be used in the election of delegates and alternates to any Convention, and members of the County Executive Committee.

Section 8.  All rules and bylaws of the Ottawa County Democratic Party Executive Committee at all levels shall be consistent with the Rules of the Michigan Democratic Party and shall be available on request in writing to any member of the Ottawa County Democratic Party.

Section 9.  The unit rule is prohibited at all levels of the Ottawa County Democratic Party Executive Committee.  

Section 10.  No rule shall be adopted by the Ottawa County Democratic Party Executive Committee, which would require a person to cast a vote or be recorded as voting contrary to that person’s judgment.

Section 11.  On all questions of procedure not resolved by the Rules of the Michigan Democratic Party or these Bylaws, the latest edition of Robert’s Rules of Order shall be used.

Section 12.  The Chairperson and Vice-Chairperson of any unit, Committee, Caucus or Convention of the Ottawa County Democratic Party Executive Committee shall be of the opposite sex.

Section 13. Votes shall not be taken by secret ballot at any meeting of the Ottawa County Democratic Party at any level.

Section 14.  The bylaws and any rules adopted by the County Executive Committee shall be submitted to the State Central Committee within thirty (30) days after adoption.    

Section 15.  The foregoing principles shall also apply where applicable to the County Committee.


ARTICLE IV.  MEMBERSHIP

Section 1.  Membership of the Ottawa County Democratic Party shall consist of all duly elected precinct delegates of this county, members of the Michigan Democratic Party residing in this county, the Ottawa County Democratic Committee, Executive Committee and Officers, all of whom must be members of the Michigan Democratic Party.

Section 2.  Precinct delegates shall be apportioned and selected in accordance with the Rules of the Michigan Democratic Party.

Section 3.  The officers, Executive Committee, and County Committees of the Ottawa County Democratic Party shall be selected in accordance with the Rules of the Michigan Democratic Party.

Article 4


ARTICLE V.  MEETINGS

Section 1.  The regular meetings of the Ottawa County Democratic Party Executive Committee shall be held at least 7 times per year, at the location and time designated in the meeting notice by the County Executive Committee.  At least seven (7) days notice shall be given of the date, time and place of the meeting. Notice to the Executive Committee members may be given by mail, fax or email. In case of inclement weather, the meeting may be canceled and rescheduled at the discretion of the Chairperson.  A quorum shall exist at an Executive Committee meeting when a majority of the Executive Committee members are present, or at least vive (5) Executive Committee members, of whom two (2) shall be officers, are in attendance.

Section 2.  The full Ottawa County Committee shall meet quarterly to review the activities of the Executive Committee.  At least seven (7) days notice shall be given of the date, time, and place of the meeting. Notice may be given by mail, fax, email or publication in a newspaper.

Section 3.  Special meetings of the Executive Committee or County Committee may be called by a majority of the members of the Executive Committee or at least ten (10) members of the County Committee.  At least seven (7) days notice shall be given of the date, place, time and purpose of the special meeting. No business other than what the special meeting was called for can be conducted at that meeting.

Section 4.  Subject to the Rules of the Michigan Democratic Party and these Bylaws, all meetings shall be conducted according to Robert’s Rules of Order (latest edition).

Section 5.  Expansion of the Executive Committee.  Additional membership to the Executive Committee may be granted up to the maximum allowed by statute (i.e. in 2000 the maximum is 48), from time to time, where the nominee is either a precinct delegate and/or a member of the Michigan Democratic Party, has demonstrated an interest in the activities of the committee, and has been approved by a two-thirds (2/3) vote of the Executive Committee.  The Secretary shall notify the County Clerk of any additions.

Article 5


Article 6

ARTICLE VI.  OFFICERS OF THE EXECUTIVE COMMITTEE AND COUNTY COMMITTEE

Section 1.  One third (1/3) of the Executive Committee shall automatically consist of the most recent nominees for countywide office and the county commission, State House, State Senate, and US House whose districts include all or part of the county.  The County Convention shall elect the balance of the Executive Committee, which shall consist of twice the number of automatic members. Each even numbered year within twenty (20) days following the November election, the delegates to the County Convention shall convene at the call of the county chairperson for the purpose of electing part of the Executive Committee.  The call shall be sent to each delegate by mail, fax or email at least fourteen (14) days before the convention. If a vacancy occurs in the position of delegate-elected member of the Executive Committee, the remaining delegate-members may fill the vacancy. The Executive Committee may fill a vacancy in any of its offices.

Section 2.  Officers shall be selected in accordance with the Rules of the Michigan Democratic Party within thirty (30) days of the election of the Executive Committee.  The officers are the Chairperson, a Vice-Chairperson of the opposite sex from the Chairperson, a Second Vice-Chairperson of the opposite sex of the Vice Chairperson, a Secretary, a Treasurer, and an Assist Treasurer, who shall serve as officers of both the Executive Committee and County Committee.

Section 3.  Within forty-five (45) days of January 1 of each odd numbered year, the Executive Committee shall determine the membership of the County Committee.  The County Committee can elect additional officers, which in its judgment are proper to carry out the purposes of the County Committee, and can fill a vacancy that may occur in the membership of the County Committee or in any of its additional offices. Between meetings of the County Committee, the Executive Committee has all the powers and performs all the duties of the County Committee, including filling the vacancies in nominations as prescribed by law. The Ottawa County Democratic Party County Committee shall be comprised of Michigan Democratic Party members and who must be present at a meeting to vote.

Section 4.  The Chairperson shall preside at all Executive and County Committee meetings and have such other duties as are usual to the office of the County Chairperson or that may be required by this organization.

Section 5.  The Vice-Chairperson must be a member of the opposite sex from the Chairperson.  The Vice-Chairperson shall assist the Chairperson in the discharge of his/her duties, and shall temporarily assume the duties and responsibilities of the Chairperson in his/her absence.  Unless otherwise decided by the membership, it shall be the responsibility of the Vice-Chairperson to assure that all committees are formed and meet as necessary. The Vice-Chairperson shall have such other powers and duties as may be granted from time to time by express resolution of the Executive Committee or as provided by these bylaws.

Section 6.  The Second Vice-Chairperson shall assist the Chairperson and Vice-Chairperson in the discharge of their respective duties.  In the absence of the Vice-Chairperson, the Second Vice-Chairperson shall assume the duties and responsibilities of the Vice-Chairperson.  In the absence of both the Chairperson and Vice-Chairperson, the Second Vice-Chairperson shall assume the duties and responsibilities of the Chairperson.  The Second Vice-Chairperson shall have such other powers and duties as may be granted from time to time by express resolution of the Executive Committee as provided in these bylaws.

Section 7.  The Secretary shall keep an accurate record and minutes of the proceedings of the meetings of the Executive Committee and County Committee.  The minutes shall be available to all Party members at quarterly meetings of the County Committee. He/she shall keep and preserve all the books, documents, correspondence, records, minutes, effects and any other property of this organization:  and, when a new Secretary is elected, the past Secretary shall forthwith deliver to the newly-elected Secretary all the aforesaid items kept and preserved during his/her tenure of office. He/she shall notify and see that proper notification is given to the Executive and County Committees and their membership of its meetings.  The Secretary shall notify State Central Committee of any changes of officers. The Secretary shall have other such powers and duties as may be granted from time to time by express resolution of the Executive Committee or as provided by these bylaws. In the absence of the Chair, Vice-Chair, and the Second Vice-Chair, the Secretary shall conduct an election of the membership present to select a Chair Pro-Tem.

Section 8.  The Treasurer shall be responsible for the financial receipts and disbursements of the organization, subject to the approval of the Executive Committee.  All bills shall be submitted to the Treasurer. Any expenditure exceeding five hundred (500) dollars shall not be made without approval of at least two other members of the Executive Committee.  Approved bills shall be paid within a reasonable time after receipt. The funds of this organization shall be deposited in banks and shall be drawn upon only by checks. All checks exceeding five hundred (500) dollars shall require two signatures and may be cosigned by any two of the following officers:  Chairperson, Secretary, Treasurer, Assistant Treasurer, or in the absence of the Chairperson, the Vice-Chairperson may cosign. The Treasurer will provide, on a quarterly basis, all material deemed necessary by the Audit Committee for a thorough and complete audit. It is the responsibility of the Treasurer to complete required campaign finance reporting as it applies to this organization and to submit these reports within the applicable deadlines.  When a new Treasurer is elected, the past treasurer shall forthwith deliver to the new Treasurer the funds and all books and records kept during his/her tenure in office.

Section 9.  The Assistance Treasurer shall assist the Treasurer in the discharge of his/her duties. In the absence of the Treasurer, the Assistant Treasurer shall assume the duties and responsibilities of the Treasurer.  The Assistant Treasurer shall have such other powers and duties as may be granted from time to time by express resolution of the Executive Committee as provided by the bylaws of the Ottawa County Democratic Party.


Article 7

ARTICLE VII.  COMMITTEES

Section 1.  The Vice-Chairperson, subject to the approval of the majority of the Executive Committee, shall appoint the committees and committee chairpersons necessary for the work of the organization.

Section 2.  Standing Committees include the following:

  1. Audit Committee – the Audit Committee shall be appointed by the Chairperson.  This Committee will be comprised of no less than three (3) nor more than five (5) members of the Executive Committee.  The responsibility of this committee shall be to audit the books on a quarterly basis and upon the election of a new Executive Committee.

  2. Rules, Resolution and Bylaws Committee

  3. Finance Committee

  4. Candidate Recruitment Committee

  5. Political Organizing Committee

  6. Communications Committee

  7. Campaign Committee

These Committees shall include the appropriate subcommittees.  The Chairperson of the County Party shall be an ex-officio member of all standing committees.


Article 8

ARTICLE VIII.  ORDER OF BUSINESS

The business of the organization shall proceed in the following order:

  1. Call the meeting to order
  2. Pledge of Allegiance
  3. Roll call of officers
  4. Minutes of the previous meeting
  5. Submission of bills to the Treasurer
  6. Reports of Officers
  7. Chair
  • Vice Chair

  • Treasurer (financial report)

  • Secretary (correspondence)

  1. Report of Committees
  2. Unfinished Business
  3. Postponed Business
  4. New Business
  5. Good and Welfare
  6. Adjournment

Article 9

ARTICLE IX.  AMENDMENTS

Section 1.  Proposals for changes or amendments to these bylaws shall first be referred to the Rules, Resolutions and Bylaws Committee, which shall report its recommendations to the next regular County Committee meeting, or a special meeting called for that purpose.

Section 2.  Amendments to the Bylaws shall be presented at two (2) consecutive meetings for reading.  Immediately following the second reading, the Rules, Resolutions and Bylaws Committee shall make recommendation regarding adoption.  Adoption shall require two-thirds (2/3) vote of the qualified members present. Such proposed amendments must be distributed in writing at the first (1st) of the two meetings and notice of intent to amend shall be included in the meeting notices.

Section 3.  These bylaws shall be in full force and effect upon their adoption and shall supersede all bylaws, rules, motions and policies of a contrary nature with the exception of the Rules of the Michigan Democratic Party.


Article 10

ARTICLE X.  RESOLUTIONS

Resolutions may be introduced only by members of the Ottawa County Democratic Party and must be introduced in writing.  All resolutions shall be referred to the Rules, Resolutions and By laws Committee, which shall make recommendations regarding adoption at the next regular meeting.


Article 11

ARTICLE XI.  APPOINTMENTS

Notice and information shall be given to the membership on any County position reserved for Democrats, such as the County Canvassing Board and Jury Board, prior to the meeting where the nominees are to be selected.  Any person desiring an appointment to these positions must be a member of the Ottawa County Democratic Party and must notify the Chairperson of their interest in the position or be present at the meeting. The names of interested parties will be submitted at this meeting and voted upon.


Approved by the Ottawa County Democratic Party - April 9, 2013

Sent to Michigan Democratic Party for approval – April 14, 2013

Approved by Michigan Democratic Party – April 16, 2013